For business travelers, a good way to present proof of travel plans is to submit a company letter to expedite your passport. This letter will explain that you need a passport for business travel, and will specify the details of your next trip.
Details Needed on the Company Letter for Passport Applications
The company letter you submit to expedite your passport must have all the following details and qualities.
- On company letterhead
- Signed by a representative of the company other than you
- Include your name and job title
- Specify a departure date within the next 14 days (this may be a tentative trip, but a specific date must be listed)
- State the country you will visit
Sample Business Letter for Fast Passport Service
US Passport Agency
US Department of State
RE: US Passport Agency – Company Letter of Expedite
To Whom it May Concern:
__________________(Name) is employed by __________________(company name) as a __________________(job title), and he/she requires a passport in order to travel internationally for business.
__________________(Name) will be traveling to ________________(country) for business purposes on ________(date of departure), and will be returning to the United States on __________(date of return).
__________________(Name) is requesting expedited passport service due to this urgent international departure. Should you have any questions regarding her business travel, please contact me at _____________ (business telephone number).
Thank you for your assistance with this expedited passport request.
(original ink signature)
_____________________ (Name of company representative other than the applicant)
_____________________ (job title)