Sample business letter for Fast Passport service

Company Letter

For business travelers, a good way to present proof of travel plans is to submit a company letter to expedite your passport. This letter will explain that you need a passport for business travel, and will specify the details of your next trip.

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Details Needed on the Company Letter for Passport Applications

The company letter you submit to expedite your passport must have all the following details and qualities.

  • On company letterhead
  • Signed by a representative of the company other than you
  • Include your name and job title
  • Specify a departure date within the next 14 days (this may be a tentative trip, but a specific date must be listed)
  • State the country you will visit

Sample Business Letter for Fast Passport Service


US Passport Agency
US Department of State

RE: US Passport Agency – Company Letter of Expedite

To Whom it May Concern:

__________________(Name) is employed by __________________(company name) as a __________________(job title), and he/she requires a passport in order to travel internationally for business.

__________________(Name) will be traveling to ________________(country) for business purposes on ________(date of departure), and will be returning to the United States on __________(date of return).

__________________(Name) is requesting expedited passport service due to this urgent international departure. Should you have any questions regarding her business travel, please contact me at _____________ (business telephone number).

Thank you for your assistance with this expedited passport request.
(original ink signature)
_____________________ (Name of company representative other than the applicant)
_____________________ (job title)


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